Volunteers

What Will My Volunteer Schedule Look Like?

We strive to find the right balance of flexibility and structure to ensure your volunteer experience with The Policy Project is meaningful for both you and the organization. Apart from scheduled meetings with fellow volunteers and Policy Project staff, you have the flexibility to set your own hours based on your schedule. We also understand that life happens! If you ever have a conflict arise that prevents you from attending one of your scheduled meetings, just give your supervisor a heads up.

Weekly

Perform Volunteer Responsibilities

Your role description outlines the types of tasks you’ll be supporting and the average number of hours expected each week. Your supervisor will provide clear assignments and timelines, but you’re also encouraged to bring your own ideas to the table—your initiative and creativity are always welcome!

Submit Reporting Form

Each week, volunteers are required to take a few minutes to submit a weekly reporting form to track your volunteer hours and the projects you are working on. Please submit the form prior to your weekly meeting with your supervisor—the form will also have space for jotting down any items that need to be discussed during your weekly meeting! Accurate tracking of volunteer hours is a critical part of measuring The Policy Project’s impact, and we greatly appreciate your help with prompt and accurate reporting!

Meet with Supervisor

You’ll meet with your supervisor once a week for a quick 15-minute call to review progress, assign new tasks, and discuss any needs or challenges. Depending on your role, you and your supervisor might adjust the frequency or combine meetings with other volunteers working on similar projects.

Monthly

All Hands Meeting

At noon on the first Tuesday of each month, we hold a one-hour meeting for all staff and volunteers. During this meeting we share upcoming events, organization wide announcements, and updates on policy development and implementation. The purpose of our All Hands meeting is to foster connection, transparency, and collaboration across the organization—providing everyone with a clear view of ongoing initiatives, opportunities to align efforts, and access to trainings that build skills and strengthen our collective impact. Lunch will be provided for those who are able to attend All Hands in person, but there is always the option to call in via Google Meet.

Department Meetings

Where applicable, some volunteer positions may be invited to a monthly Department Meeting (such as the Research Department Meeting or the Events Department Meeting) to present their work and collaborate with staff and volunteers. These meetings are typically held on Tuesdays and are in a hybrid format with the option to call in if you can’t attend in person.

For Impact Team Leads Only

Impact Team Leads will also join a one-hour virtual check-in each month with a TPP staff member and fellow Leads from across the state. These calls are a chance to share progress, swap strategies, and stay aligned with the mission. We’ll set the meeting day and time once all Leads are confirmed.

Other

Events, Conferences, and Special Invitations

Volunteers are invited to nearly every event The Policy Project hosts or attends. These are great opportunities to deepen your connection with the team and community. We understand you won’t make it to everything, but we’ll highlight the most important ones—like our Kick-Off Rally at the Capitol and our Annual Fundraiser—so you know where your presence would be especially impactful.

End of Volunteer Term

At the end of your volunteer term, you’ll have a scheduled conversation with your supervisor to reflect on your experience, offer feedback, and decide if you'd like to commit to another term. Before that meeting, we’ll ask you to fill out a short survey (about 10 minutes) to help guide the discussion. Your honest feedback is vital to improving the volunteer experience for everyone!